Cookie Policy
1) Who we are
Docoply is provided by EDUCATIONAL WHITEBOARDS LIMITED (trading as “Docoply”), company number 14554635, registered office: Educational Whiteboards Limited, 124 City Road, London, England, EC1V 2NX. See our Privacy Policy for more on personal data.
2) What are cookies?
Cookies are small text files that websites place on your device. Similar technologies include localStorage, sessionStorage, SDKs, tags and pixels. Under UK PECR and UK GDPR, strictly necessary cookies don’t need consent; others do.
3) How we use cookies
- Essential: security, load balancing, session continuity, consent state (always on).
- Preferences: remember UI settings (optional).
- Statistics: analytics and product improvement (optional).
- Marketing: ad measurement/remarketing (optional).
We use Complianz to manage consent and block non-essential tags until you opt in.
4) Consent categories (Complianz)
- Functional (Essential) — strictly necessary for the site to function; always enabled.
- Preferences — remembers choices like UI options or language.
- Statistics — anonymised/aggregated analytics (e.g., GA4) to improve reliability and UX.
- Marketing — advertising & measurement (e.g., Google Ads/Remarketing).
Google Consent Mode v2 mapping (managed by Complianz):
- Statistics →
analytics_storage=granted/denied - Marketing →
ad_storage,ad_user_data,ad_personalization=granted/denied
5) Cookie & storage details
A) Complianz (Consent Management Platform)
| Name | Purpose | Type | Duration |
|---|---|---|---|
| cmplz_consent_status | Stores overall consent status. | First-party cookie | 365 days |
| cmplz_statistics | Remembers your Statistics (analytics) preference. | First-party cookie | 365 days |
| cmplz_marketing | Remembers your Marketing (ads) preference. | First-party cookie | 365 days |
| cmplz_preferences | Remembers your Preferences category choice. | First-party cookie | 365 days |
| cmplz_functional | Records essential/functional consent state. | First-party cookie | 365 days |
| cmplz_policy_id | Links your consent to the active policy version. | First-party cookie | 365 days |
| cmplz_banner-status | Tracks if the banner has been dismissed. | First-party cookie | 365 days |
B) Strictly necessary (site operation)
| Name | Purpose | Provider | Type | Duration |
|---|---|---|---|---|
| wordpress_test_cookie | Checks if the browser accepts cookies. | docoply.com (WordPress) | First-party cookie | Session |
| wordpress_logged_in_{hash}, wordpress_sec_{hash} | Maintains authenticated sessions for admins/users. | docoply.com (WordPress) | First-party cookie | Session |
| wp-settings-{id}, wp-settings-time-{id} | Stores WordPress admin UI preferences. | docoply.com (WordPress) | First-party cookie | 1 year |
| [cdn/waf_cookie] | Security and traffic management (e.g., DDoS mitigation). | [Your CDN/WAF] | Third-party cookie | [30 minutes – 1 day] |
C) Preferences (optional)
| Name/Key | Purpose | Provider | Type | Duration |
|---|---|---|---|---|
| [ui_pref] | Remembers UI preferences (e.g., theme/layout). | docoply.com | First-party cookie/localStorage | Up to 1 year |
D) Statistics (optional — fires only with consent)
| Name | Purpose | Provider | Type | Duration |
|---|---|---|---|---|
| _ga | Distinguishes users (GA4). | First-party cookie | 2 years | |
| _ga_{container-id} | Persists session state (GA4). | First-party cookie | 2 years | |
| _gid | Distinguishes users (GA4). | First-party cookie | 24 hours |
E) Marketing (optional — fires only with consent)
| Name | Purpose | Provider | Type | Duration |
|---|---|---|---|---|
| _gcl_au | Stores and tracks ad conversions. | Google Ads | First-party cookie | 3 months |
| _gcl_aw / _gcl_dc | Ad click & conversion tracking. | Google Ads | First-party cookie | 3 months |
| IDE, test_cookie | Ad delivery/retargeting on non-Google sites (DoubleClick). | Google Marketing Platform | Third-party cookie | Up to 13 months (EEA) |
Actual cookies and lifetimes may vary by browser/device and your consent choices. Complianz blocks non-essential tags until consent is given.
6) Your choices & consent management
You can change your cookie preferences any time:
- Manage Cookies — opens the Complianz preferences panel (Functional, Preferences, Statistics, Marketing).
- Most browsers also let you block or delete cookies (see below).
When you opt out, we signal your choice via Google Consent Mode v2 so Google tags adjust behaviour accordingly.
7) Third-party cookies
Some cookies are set by third parties (e.g., Google) to provide analytics and advertising measurement. We don’t control those technologies directly; review their privacy/cookie notices. Non-essential third-party tags only run after you consent via Complianz.
8) Managing cookies in your browser
- Chrome — Settings > Privacy and security > Cookies and other site data
- Safari — Settings/Preferences > Privacy
- Firefox — Settings > Privacy & Security
- Edge — Settings > Cookies and site permissions
Blocking some cookies may affect site functionality.
9) Updates to this policy
If we add or remove vendors or change how we use cookies, we’ll update this page and (for material changes) show a notice in the banner or in-product message.
10) Contact
Docoply — EDUCATIONAL WHITEBOARDS LIMITEDCompany number: 14554635
Registered office: Educational Whiteboards Limited, 124 City Road, London, England, EC1V 2NX
Email: privacy@docoply.com